A deadline is a budget for your time. Just like a budget for your spending can help keep you out of debt, keeping budgets for your time can keep you productive. If used appropriately, a deadline can greatly increase the chances you’ll finish a project. But if you misuse them, deadlines can just become a headache.

When Do Deadlines Work?

Deadlines can help you become more productive if:

1. You’re worried about feature creep. If your project has the tendency to expand and become larger, deadlines force you to focus on what’s most important.
2. You might procrastinate. Deadlines can push you through work you don’t enjoy. Without deadlines, some work would always be pushed until tomorrow.
3. You’re outside your comfort zone. Keeping a time limit can force you to push through fears. There’s a point when you are prepared enough and just need to move forward. Deadlines can help you find that point.
4. You need to build experience quickly. Sometimes trial and error is the best solution. It might not be pretty, but it works. Setting short deadlines force you to put your ideas to the test instead of endlessly polishing them.

Those four characteristics are all good reasons to use deadlines. I know whenever I plan a several month project, that a deadline is critical. If I leave the timeline open-ended, I will probably expand the project faster than I can complete it. Often my first step in these large projects is to pin down the date of completion.

Deadlines are also great for kicking yourself into action. If your motivation is running a bit low, you can use a time limit to beat procrastination. My productivity system is geared towards to-do lists that have either a daily or weekly deadline. Without that deadline, it would be harder to get started.

When Do Deadlines Break Down?

Deadlines can be overused, or used for reasons that aren’t appropriate. When you see the impact a deadline has on combating procrastination or finishing projects, it is easy to branch that idea into areas that don’t really work.

There are more than a few mistakes you can make when setting deadlines. Here are a few:
Click here to continue »

Often we are our own worst enemy. We make mistakes, but struggle to admit them. In some cases we try to justify our bad actions and motives, only to have our self deception heighten our mistakes.

To grow and develop we need to develop the capacity for honesty and self evaluation. It is only when we can admit where we are going wrong that we can start to put things right.

The following are some common things many of us struggle to admit. Can you see yourself in any of these?

Other’s Faults are Our Own

It is easy to pick fault with other people. In fact, often we gain a subtle enjoyment from highlighting the faults of others. If we are truly honest, however, we will see that when we criticize other people we actually have the very same weakness ourselves. Perhaps we may not make this mistake quite as frequently or as badly, but we still share it to some extent.

A funny example is how frequently people will say things like, “X is such a terrible gossip, he’s always negative and criticizing other people.” We say things like this; but ironically, we are doing exactly what we are criticizing them for! Another interesting point is that often people who grow to dislike each other are often very similar. The faults and personality traits we can’t stand in other people, are often traits of our own personality. I’m sure you can think of two people who dislike each other, but share many similarities in habits and personalities.

We are Wrong

Why can we find it so difficult to admit that we are in the wrong? It is because we worry about our ego and what others think. But, when we avoid the truth we only compound the situation and make things worse. We appreciate people who can admit they are wrong and then resolve to avoid repeating the mistake.
Click here to continue »

How we achieve happiness can be different for each one of us. Our passions, expectations, life experiences, and even our personalities all contribute to the level of happiness we experience in our lives. Some find happiness in their careers while others prefer the bliss found in their marriages or other intimate relationship.

No matter how you define happiness for yourself, there are certain universal and time-proven strategies to bring, and sustain, more happiness into your life. The following 14 ways to live a happy life can be adapted and even customized to fit your needs. Over time, these strategies will become positive and life-changing habits that will begin to bring more happiness, joy and peace into your life.

1. Notice What’s Right

Some of us see the glass as being half-full, while others see the glass as half-empty. The next time you are caught in traffic, begin thinking how nice it is to have a few moments to reflect on the day, focus on a problem you have been trying to solve, or brainstorm on your next big idea. The next time you get in the slow line at the grocery store, take the opportunity to pick up a tabloid magazine and do some “guilty pleasure” reading. Take all that life throws out you and reframe it with what’s right about the situation. At the end of the day, you will more content, at peace and happy. Take the time to begin to notice what’s right and see the world change in front of your eyes.

2. Be Grateful

How many times do you say the words “thank you,” in a day? How many times do you hear these same words? If you are doing the first thing, saying the “thank yous,” the latter will naturally happen. Learn to be grateful and you will be open to receive an abundance of joy and happiness.

3. Remember the Kid You Were

Do you remember how to play? I’m not referring to playing a round of golf or a set of tennis. I’m talking about playing like you did when you were a child – a game of tag; leap frog, or street baseball when the bat is a broken broom handle and the bases are the parked cars. One way to find or maintain your happiness is to remember the kid you were and play!
Click here to continue »

Staying motivated is problem that is both simple and complicated at the same time. It’s simple because the key to staying motivated is to find what drives you and connect that to whatever you do. It’s complicated because if that advice worked all the time, you wouldn’t ever fall into a slump.

Anyone who’s started a project longer than three weeks can tell you that motivation isn’t the problem. Finding something that drives you to get started isn’t hard. The difficulty comes when, several months later, you need to keep going. Where does motivation come from, and how can you make it last?

Static and Dynamic Motivation

The reason staying motivated is hard, I believe, is because we make the mistake that all motivation is the same. The motivation to get started and the motivation to get finished are actually quite different. Trying to pursue one when you need the other pushes you into a slump.

As a quick aside, I arrived at these ideas after reading Robert Pirsig’s book, Lila. It’s the intellectual sequel to Zen and the Art of Motorcycle Maintenance and it’s definitely worth reading. In this book, Pirsig discusses the idea that reality is based on Dynamic and Static Quality. I’d like to extend his idea into the realm of what drives people.

The two types of motivation I’m referring to are dynamic and static motivation.
Click here to continue »