Image courtesy of andrew_mo
There must be a reason why many people quite often start projects or tasks, big or small, and at some point while working on the tasks they feel overwhelmed, frustrated and stressed, so much so that in the end they quit or feel like quitting.
When they are in a state of overwhelm or frustration their motivation to keep working is hindered. Their enthusiasm to finish off what they had started is greatly reduced and may lead to stop working on the project altogether.
So what do most of them do?
They mosey on to the coffee machine grunting under their breath, and once there they find someone to vent on. They spend a few minutes in idle one way chatter, complaining about the project or task that they have to do.
And as soon as the complaining session is over they reluctantly go back to their desk and stare at the project with great distaste wondering how they are going to get it done.
Rather than you falling into the same predicament of overwhelm and frustration, there are 5 ways I found that can really keep you productive and motivated to finish off what you started, where you can get things done from beginning to end, and feel great while doing so.
Here are the 5 ways that you can use today to easily finish off anything that you started, and to do so with great enthusiasm and motivation:
1. Break down the project into smaller pieces. The size and type of the project is irrelevant. To be more productive and remain motivated to finish off the project, you simply have to break it down into smaller, more manageable portions.
By breaking the project into smaller pieces, it will not seem so daunting. And what’s more, as you complete one step and before going to the next, you will have a sense of satisfaction, a sense of accomplishment, which feels wonderful, psychologically.
This alone will motivate you to move onto to the next chunk or piece. But, before you move on to the next piece, be nice and give yourself a reward.
Go to the coffee machine and pour yourself a well-deserved cup and celebrate that achievement.
Once the celebration is over, go back and finish off another chunk. Notice the difference in your mood. You will be more productive than before and you will also feel more motivated to work, looking forward to receiving another reward.
2. Utilize the snowball effect to your advantage. What has the snowball effect got to do with motivation? In one word, momentum. Find the easiest and most enjoyable part of the project and start there.
This way you will finish off that portion of the task quickly and easily. It will give you the added buzz of accomplishment, and it will also increase the level of your self confidence and motivation.
What a huge sense of achievement. Even if that chunk was small or petty, the motivating sense of accomplishment is still there. It is to be recognised and, better yet, rewarded.
3. Avoid multitasking as best as you can. Perhaps you cannot avoid distractions, but at least make an effort to stay clear of multitasking.
Focus on what is at hand as best as you can.
The main benefit from this is that when you focus on the project that you are working on, not will you only be more productive, your motivation level will also increase as you will more than likely finish off the project sooner.
4. Take breaks. If at any point as you are working on a project you feel your motivation is slipping, perhaps because you still have a long way to go, or the remaining work is harder and more time-consuming, I suggest you finish off the chunk that you are working on and walk away from the task.
Get up and go for a chat, have lunch, call someone.
The objective here is to take your attention away from the project. This will ease away the frustration or annoyance that you may be feeling. And when you get back to the task, you will feel more relaxed, refreshed and motivated to continue.
5. No, seriously… take breaks. Yes, take another break. Where possible, figure a way for you to take a 3 – 5 minute break after every 40 – 45 minutes of continued work. Preferably get away from your desk or your work area.
Use your imagination here!
Research says that after 40 – 45 minutes of continuous work the brain tends to get tired or slow down. Perhaps that delay is not that noticeable, but it is there. In time, it will be obvious when you feel tired or drained, or you cannot focus as well.
Go for a stretch, a drink of water, a stroll.
Whatever way you can come up with to take a break will be highly beneficial. I am only talking about a short 3 – 5 minute break.
And, again, once you go back to the task, your brain will have had a rejuvenating break. You will feel well rested, refreshed and more motivated to continue.
Make these 5 ways an integral part of your life, where you will have the satisfaction of doing more and in less time, and you will do so in a more enthusiastic and motivated way.
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Great post, thanks.
If you don’t finish what you start, your success rate will always be zero.
Great article. I’ll stumble and tweet it for ya.
I think Step 1 (Break down the project into smaller pieces) is the most important. Sometimes thinking about all the things that need to be completed can be overwhelming. But when you break it down and tackle it in small pieces, your productivity is bound to increase. Great post!
[...] and not to get distracted with other things. And what do you know, Pick the Brain has the perfect post for me today. I’ll blog about this soon. Next step – turn off my phone. We’ll see if [...]
I find that things get done easily whenever the momentum is going but when we break our momentum, it will be hard to get it back again. Great article!
Cheers
Vincent
Personal Development Blogger
Taking breaks is really important, just make sure whatever you do on your break, it’s not too fun, otherwise you’ll be doing it for way too long. So I don’t know if I agree with going for a chat or calling someone, I guess unless if it’s someone you don’t like talking to for very long, then I guess that would work
Good Post.
Breaking projects into smaller pieces is what really works for me. I’ve even had to break down small pieces into even smaller pieces! But it works. Sometimes, the scope of a project can be overwhelming, so much so that it can bring you to a stand-still. Small steps add up to big steps.
Taking breaks is really important also and can easily be scheduled between small steps.
Good suggestions Hani – thank you!
This is great advice. I find breaking big projects into smaller tasks makes them manageable.
Hi All,
Thank you very much for your great inspiring comments and feedback.
Bless you all.
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The truth is that the first problem is to start a project or something; We all, or at least the majority of us, tempt to procrastinate. One advice, that should help everybody: even if you feel unmotivated and uninspired, act anyway. Get moving and motivation and inspiration will follow.
Amazing Post! This is absolutely true to succeed in any area of life. To become a better husband, wife, parent, or business person we should concentrate on these simple strategies. I really like your perspective.
Hi Anca and Brian,
Thank you both for your comments.By even taking the first small step, that alone gets the momentum going, and you will be more motivated to take more inspired action.
I think the point about taking breaks is the one that most people overlook.
Condition yourself until it becomes a habit…its the only way to ensure the change you want will be a life-long one
“The size and type of the project is irrelevant.”
So true!
Every project is nothing but single actions, none of which take very long. Sometimes we think of the whole project as if it’s some huge thing we have to do, but you can’t “do” a project, you can only do its constituent single actions.
Learning that opened major doors for me.
I just had to comment, I have been using a very similar process and have found that once I started making reasonable goals for my self. I started being productive this in turn took some of the stress out of my life and I started to feel so much better about myself. Thanks I enjoyed your article!
I think breaking up the project into smaller steps forces a person to think about exactly what needs to be done and to consciously accept the level of effort that will be needed to complete the project.
yeah i start with so many project i get overwhelm
5 Ways to Stay Motivated to Finish What You Started…
There must be a reason why many people quite often start projects or tasks, big or small, and at some point while working on the tasks they feel overwhelmed, frustrated and stressed, so much so that in the end they quit or feel like quitting.
When the…
[...] 10 [...]
sounds easier said than done. I feel like I live in a Dilbert cartoon. At my office, I submit a report/letter to management, yeah…done! wait, not so fast, I receive comments from management, revise the report….done! wait, more comments….argh!!!
That is a really a good article, it will help. breaking a project into parts, taking breaks and dont forget time limit. Dont forget to appreciate your work .One thing that really helps is that you make a reward for your job.
Motivation to Finish, Not Just to Get Started…
If you’re new here, you may want to subscribe to my RSS feedand fan club newsletter found in the right-hand column. Thanks for visiting!I’ve been thinking a lot lately about staying motivated throughout a big project and this morning I found a g…
Amen! The last few weeks I’ve found myself going through the exact frustration pattern you’ve mentioned here, though tea instead of coffee.
Yesterday I finally realized I had to stop complaining and take action. Step one was to list all the variables. Thank god for mind-mapping programs such as FreeMind (which is free/open source).
Wished I read this posting last week.
One favorite I have used and recommended is “Little Voice Mastery,” by Blair Singer. The “Little Voice” lives in that short, six-inch span between your right ear and your left ear. This book really hit home for me and gave me some great ways to recognize what my little voice is saying and what to do about it on a daily basis. I just didn’t know how to utilize this knowledge till after reading Blair’s book. The author even offers a download of a free chapter in pdf or mp3 on his home page.
Naps help me finish my projects because I feel energetic and recharged.
I definitely agree that breaking down a task into smaller bits is the most important. Anything you can do to make things more manageable will definitely help you stay motivated. I also agree with Omar’s comment. While naps wouldn’t work for me, doing something that makes me feel energetic and recharged would definitely help me to feel motivated. For example, I just cleaned my apartment and I feel completely energized and ready to take on the day!
I definitely agree that multi-tasking in the same time, must be eliminated. People are unproductive if they choose to do more things because they are not finishing all and because they are not focusing on a certain problem solving.
I complete agree with your post on eliminating multi-tasking. In my day job I am a Fortune 500 facilitator and deal with this every day. Leaders think they are too important to shut off their phones while in a meeting. We use guidelines and a gatekeeper to keep this activity at a minimum. We also use third hand information to shut down multi-tasking. Sometimes we have success and sometimes we sound like broken records. Try to work on one task at a time and you will have more success over time.
Thanks for your advise!
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[...] only to find your motivation lacking? Well, my friend, never fear because Hani explains 5 Ways to Stay Motivated to Finish What You Started at Pick The Brain. This practical advice will get you back on the road to success in no [...]
Multitasking is a true killer. On other hand there is so many distractions surround us [BTW, I am my biggest distraction
]. Good discipline tat helps focusing on one thing helps a lot in finishing what was started. Covey’s quadrants (important/urgent) help a lot
[...] 5 Ways to Stay Motivated to Finish What You Started [...]
Thank you for this darling list on staying motivated. I am one of those people who personally finds it hard to stay motivated. I will improve myself though!
My post on motivation:
http://aestheticthoughts.wordpress.com/2008/10/11/motivation-for-the-least-motivated/
[...] 15, 2009 [How-To] 5 Ways to Stay Motivated to Finish What You Started http://www.pickthebrain.com/blog/5-ways-... [...]
Great Post….I break it down into smaller tasks by picturing the finished task and break it down backwards.
[...] 5 Ways to Stay Motivated to Finish What You Started, Hani Al-Qasem said, “When they are in a state of overwhelm or frustration their motivation [...]
Hi,
Good article, the best way that I have found to stay motivated is to be clear of the pleasure experienced by finishing, and the pain caused by not finishing. By actually taking a second or two to think about this instead of just doing blindly doing, my chance of success finishes greatly.
Cody
You made me your fan.Great article it will definately help to everybody to still motivated in tuff times.
Great tips. The two things that really help me are breaking down projects and focusing on the task at hand. It’s so easy to get distracted and do a little of this and a little of that when should be doing something else. Focusing helps you complete the task more quickly.
This blog post reminds each person he or she is in charge of how every moment unfolds. What is on your radar screen, what you notice or not, is completely up to you. If you sense nothing is wrong, you do not change. You see no reason to, and yet, reasons exist.
Great post Hani! I often feel overwhelmed when I begin large tasks, and these are excellent tips to keep things manageable. I find it particularly vital to break down larger jobs and take frequent breaks to maintain focus.
I found another site that also has some valuable information on motivation and personal development. It is a blog created by Joan Marie Whelan, an extraordinary lifestyle transformation coach and inspirational author.
Apparently, she is having a special event on Twitter called “How to use GI (Gut Instinct) to Unleash Your Entrepreneurial Spirit in Tough Economic Times.” It is scheduled for May 21st, 8-9 pm EST. The details are on her blog, but you can
bookmark the tweetgrid HERE. Sounds interesting!
Hi! Great post! These tips are really good! I really hate not being able to finish something I started. I didn’t know that our brains get tired after 40-45 minutes of continuous work. I’ll be sure to take a short break every now and then. Thanks for the post! Will share this with friends.
Hi Vince,
Many thanks for your feedback. Yes, research says take a break after 40-45 minutes. You will be able to continue to work longer than the 45 minutes, but you will be less productive.
So, where possible, schedule in a break
Hani
Excellent advice to take breaks. I couldn’t agree more. I recently wrote a post about some of my financial struggles and how desperately I needed a break! Many times, people forget to take care of themselves and just move on to a different task for a few minutes. Thanks for the wisdom!
As a coach it’s great to see a blog as good as this one, very helpful and informative and one ill definitely be coming back to!
Fully agree with the post, if we never take time how can we ever have time!
Yeah, avoid multitasking
it’s only give you more and more task, never ending tasks
Hi! It’s me again. That advice to teak breaks really is effective. I’ve been trying it since yesterday and I’ve already got more work done. Thank you so much for that advice!
Oh sorry that’s take not teak.
Hi Vince,
I am very happy to hear that it has worked for you. Keep it up and you will be more productive as the days go by.
[...] found this really helpful post called 5 Ways to Stay Motivated to Finish What You Started by Hani Al-Qasem that gives you tips on how to stay motivated to finish what you started. Hope you [...]
Hi Hani! I like your post so much I’ll be putting a link to it on my blog. Keep up the good work! I’ll be looking forward for more posts like this from you in the future. =)
Hani,I wonder what about reviewing what the your trying the achieve in the first place before continuing with the task itself?
There are reasons why we become unmotivated in the first place. Maybe the situation changes and the task that we wish to complete ins’t really worth it anymore. Maybe we discover that we have more important things to do. Maybe, the task that we do is harder that we initially thought and a complete revise of the strategy plan is needed.
[...] 5 Ways to Stay Motivated to Finish What You Started [...]
[...] But sometimes you just need to suck it up and do it. If you lack motivation, like I seem to be, there are a variety of different exercises on the Internet by simply typing “staying motivated to finish something” into a search engine. I found this great article here. [...]